Automation systems for training centres

How AIV cut publication times by 95%

and saved over €12,000 a year thanks to smart automation.

A real transformation: from hours of manual labour to an autonomous and reliable process.

descubre EchoOps

Fractional CDO & Automation Architect

The context

The Accademia Italiana Videogiochi (AIV) runs thousands of online classes every year.
Before automation, each video had to be downloaded, renamed and uploaded manually:
a repetitive, slow and error-prone process.

Challenge: to ensure continuity and quality, whilst reducing the workload and stress on the secretariat.

The project’s objectives

Together, we have identified four main objectives, which in this case are:

Reduce publication times to less than 6 hours.

Remove errors and duplicates

Automate backups and notifications

Freeing up time for meaningful activities

The EchoOps solution

EchoOps has designed a channel that connects Zoom, cloud storage,
the streaming service and the educational platform.

Now, every lesson is processed and published entirely automatically,
with tracking, backups and real-time notifications.

Technologies: Zoom API, n8n, Google Drive, Bunny Stream, custom LMS.

The specific results

EchoOps has designed a channel that connects Zoom, cloud storage,
the streaming service and the educational platform.

“Now we can focus on what really matters: teaching and the students.” — AIV Secretariat

The human impact

Automation has improved not only our processes but also the peace of mind of our team.
Nowadays, lessons are available online within two hours, with complete reliability and less operational stress.

What we have achieved

In just three months, AIV has transformed a manual, error-prone process into a fully automated workflow, publishing each lesson within two hours of it being broadcast live, without any human intervention.

-95 %

Average processing time per class

~0 %

Errors relating to manual processing

12.000

Euros saved per year

2 h

Post from the end of the broadcast

ROI and strategic value

The project has shown that even a single automated process
can have a real and scalable impact.

An ROI of over 100% and a payback period of less than four months.

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